Office Manager

About Acturis Canada

Acturis is a leading Software-as-a-Service provider for general insurance. Founded in 2000, we have grown exponentially over the past 20 years. To date, more than 95,000 individuals, in over 40 countries, use Acturis solutions to power their business, and our platform manages over $17bn worth of transactions every year. By working closely with brokers, insurers, and MGAs, we have helped to create and shape the insurance market of today.

Acturis launched in Canada in 2019 and continues to expand nationwide. Our Canadian head office is based in Victoria, BC.

Why Join the Acturis Team?

• Competitive compensation with annual performance reviews

• 20 paid holiday days each year, increasing to 25 days after 5 years of service

• 100% employer paid benefits after three months

• Eligibility for annual bonus, RRSP matching, and company share schemes (based on performance and seniority)

• A supportive, people-focused culture that values development and feedback.

The Position

We are seeking a proactive and detail-focused Office Manager to join our team on a full-time or part-time basis (24-40 hours a week).  This is an in-office position based in our waterfront office in Victoria, B.C. The successful candidate will be in the office Monday through Friday.  

You will report to the Office Manager in the UK with day-to-day support from the People Operations Advisor in Canada and play a key role in supporting office operations as Acturis continues to grow across Canada.

The starting salary for this role is between $56,000 and $61,000.

Key Responsibilities of the role include:

Office and Project Support:

• Managing office related projects and liaise with project managers and external vendors

• Tracking budgets, maintain spreadsheets and review invoices.

• Preparing and sharing internal project communications and updates

• Coordinating office meeting and taking minutes

• Preparing and distributing weekly office updates

General Office Administration

• Maintaining a professional and welcoming office environment

• Coordinating travel support and sharing policies with visiting staff

• Managing office supplies and vendor relationships (i.e. coffee subscription, cleaning service)

• Processing incoming and outgoing mail

• Processing cheque deposits using Cheque pro 

Sales and Marketing Support

• Tracking and managing merchandize inventory

• Coordinating shipping of merchandise for trade shows and return

Event Planning and Team Socials:

• Leading the organisation of company events (e.g. summer and winter parties)

• Managing event contracts

• Leading and managing a range of employee social events, from informal office gatherings to scale events.

Candidate Profile

The successful candidate will have the following attributes:

• A post-secondary diploma or certificate in Office Administration, Business, or Public Administration and minimum 3 years of direct office administration experience

• Ability to work independently and collaborate effectively with an international team

• Excellent oral and written communication skills

• Eager to learn and expand knowledge and capabilities

• Ability to work well with minimal supervision and to build rapport with diverse stakeholders

• Exceptional organizational and interpersonal skills

• Experience with Excel, Word, Outlook and Teams; comfortable learning new tools

• Confident, proactive and eager to take on responsibility in order to develop

What happens next?

Think you’ll be a great fit for the Acturis Canada team? Here are what next steps could look like after you apply:

• A member of our recruitment team will reach out to you to schedule a 30-minute online assessment.

• You’ll complete a 10-minute video screening.

• You will be invited to participate in two additional interviews.

• References will be contacted and an offer will be sent your way!

Acturis believes diversity drives innovation. We know that diversity also feeds success, so we are proud to be an equal opportunity employer.

Acturis is committed to providing an accessible recruitment and selection process. Should you require an accommodation in any part of the process, please contact recruitment@acturis.ca.