Office Assistant (Part-time)

About Acturis Canada

Acturis is a leading Software-as-a-Service provider for general insurance. Founded in 2000, we have grown exponentially over the past 20 years. To date, more than 95,000 individuals, in over 40 countries, use Acturis solutions to power their business, and our platform manages over $17bn worth of transactions every year. By working closely with brokers, insurers, and MGAs, we have helped to create and shape the insurance market of today. In 2019 we launched our system in Canada with exciting opportunities for growth in a new marketplace and our Canadian head office is based in downtown Victoria, BC.

At Acturis we invest in recruiting, developing and promoting talent. With us you will:

• Work with a talented, motivated and friendly group of like-minded colleagues

• Learn how to combine innovation and technology to create new business models from a management team led by two former McKinsey partners

• Be supported and encouraged to develop your skills and knowledge through structured training and coaching from experienced colleagues

• Receive written constructive performance feedback and encouragement every quarter so that you know how to improve – you have no idea how unusual this is!

• Be given real responsibility for your own projects as soon as you are ready

Why Join the Acturis Team?

• Receive a competitive salary and annual performance-based reviews

• 20 paid holiday days each year, increasing to 25 years over 5 years of service

• 100% employer paid benefits after three months on the job

• Be eligible to participate in annual bonus and company share incentive schemes depending on performance and seniority

The Position

We are seeking a proactive and detail-focused Office Assistant to join our team on a part-time (24 hours a week) basis.  It’s an exciting time to join Acturis as we expand across Canada. This in-office position offers the opportunity to play a key role in our growth by supporting day-to-day office operations. 

You will report directly to the Office Manager based in the UK with day-to-day support from the People Operations Advisor based in Canada. The wage for this position will be $47,840 per year, prorated to a part-time salary of 24 hours a week.

What do the first three months on the job look like?

You will receive structured targets, regular feedback and an annual performance review. You will also follow a clearly defined career path that recognises personal development and contribution to the company.

As an Office Assistant you can expect to be responsible for:

• Providing general office support and assisting in creating a professional and welcoming atmosphere for staff and visitors

• Monitoring office supplies and managing vendor relationships (i.e. coffee subscription, cleaning service)

• Assisting in organising company events, meetings and employee engagement activities

• Collecting and redistributing any incoming mail; preparing outgoing mail for post

  • Sorting and tracking merchandize inventory

  • Preparing merchandize for shipment 

• Preparing and delivering regular office communications including weekly office update

• Coordinating office related project meetings and taking minutes

• Assisting in the planning and execution of office engagement activities

Candidate Profile

The successful candidate will have the following attributes:

• A post-secondary degree in Business Administration, Commerce or related field

• Previous work or co-op experience in a customer service oriented role  

• Ability to work independently and collaborate effectively with an international team

• Strong oral and written communication skills

• Eager to learn and expand their knowledge and capabilities

• Confident, proactive and eager to take on responsibility in order to develop

• Excellent communication skills

• Competent with Excel, Word and Outlook

What happens next?

Think you’ll be a great fit for the Acturis Canada team? Here are what next steps could look like after you apply:

• A member of our recruitment team will reach out to you to schedule a 30-minute online assessment.

• A People Operations representative will schedule an introduction call.

• You will be invited to participate in two additional interviews.

• References will be contacted and an offer will be sent your way!

Acturis believes diversity drives innovation. We know that diversity also feeds success, so we are proud to be an equal opportunity employer.

Acturis is committed to providing an accessible recruitment and selection process. Should you require an accommodation in any part of the process, please contact recruitment@acturis.ca.